7 Tips for Leading an Effective Video Conference Meeting

With many people still working from home due to COVID‑19, in‑person meetings have largely been replaced with video conferencing. While there can be such a thing as too many Zoom calls—as noted in our article “Tired of Working from Home? 7 Tips for Beating Remote Work Fatigue”—video meetings still play an important role. Especially now, they help keep teams aligned, provide space for questions, and maintain a sense of professionalism. Here are a few tips for running an effective video conference:

1. Set an agenda.

Before the meeting, email a brief overview of the topics you plan to cover. This helps you stay on track and gives employees time to prepare questions.

2. Join the meeting early.

Technology can be unpredictable. Logging in five to ten minutes early gives you time to confirm that your audio, video, and connection are working properly.

3. Choose a quiet space.

This can be challenging—especially if you’re supporting children with remote learning or sharing your home with others—but you can reduce background

noise by muting yourself when you’re not speaking.

4. Don’t recap for late attendees.

If someone joins late, avoid stopping the meeting to repeat everything already discussed. This disrupts the flow and frustrates those who arrived on time.

Instead, follow up with late participants afterward.

5. Avoid overcrowding the call.

Only invite team members who truly need to be there. Fewer participants lead to a more focused and productive meeting.

6. Introduce new team members thoughtfully.

If you’ve hired someone new, a video conference is a great way to introduce them to the team and clarify everyone’s roles. Since many teams aren’t

working in person right now, this helps new hires feel more connected.

7. Recap key points at the end.

Close the meeting by summarizing the main goals and takeaways. This is also a good time to ask for final questions and remind employees that they can

follow up by email afterward.

Guhuza is created in partnership with TorontoJobs.ca. Guhuza is the new way of recruitment—an innovative Canadian platform that goes beyond the features of a traditional job board. It uses breakthrough technology to instantly match employers and job seekers for a seamless hiring experience.

Our advanced system matches job seekers’ profiles with jobs on our site and ranks them for employers based on required skills. Once a match is made, live interviews can be conducted directly through the platform.

Visit Guhuza.com or our Knowledge Base to learn more.